Privacy Policy

1. Introduction

Workoma ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our web application and services (collectively, the "Service"). Please read this privacy policy carefully. By using the Service, you consent to the data practices described in this policy.

2. Information We Collect

2.1 Personal Information

We collect personal information that you voluntarily provide when registering for an account, including:

• Name (first and last)
• Email address
• Phone number (optional)
• Organization name
• Timezone preference
• Payment information (processed securely via Stripe; we do not store full payment card details)

2.2 Usage Data

We automatically collect certain information when you access the Service, including:

• Browser type and version
• Operating system
• Pages visited, time spent on pages, and navigation paths
• IP address and approximate geographic location
• Device identifiers
• Referring and exit pages

2.3 Cookies and Tracking Technologies

We use cookies, web beacons, and similar tracking technologies to collect usage data and improve the Service. For detailed information about the cookies we use, please see our Cookie Policy.

3. How We Use Your Information

We use the information we collect for the following purposes:

• Provide and maintain the Service: Account creation, authentication, job scheduling, team management, and all core features.
• Process payments: Subscription billing, invoicing, and refund processing via Stripe.
• Communicate with you: Send transactional emails (account verification, password resets), service updates, and optional marketing communications.
• Improve the Service: Analyze usage patterns, diagnose technical issues, and develop new features.
• Analytics: We use Google Analytics to understand how users interact with the Service. Google Analytics uses cookies to collect anonymized usage data.
• Ensure security: Detect fraud, prevent abuse, and protect user accounts.
• Legal compliance: Comply with applicable laws, regulations, and legal processes.

4. Third-Party Services

We share information with the following third-party service providers:

• Stripe: Payment processing. Stripe collects and processes payment information in accordance with their Privacy Policy.
• Google Analytics: Website analytics. Google collects usage data in accordance with their Privacy Policy. You can opt out using the Google Analytics Opt-out Browser Add-on.
• Amazon Web Services (AWS): Cloud infrastructure and data storage.

We do not sell, trade, or otherwise transfer your personal information to third parties for marketing purposes.

5. Data Retention

We retain your personal information for as long as your account is active or as needed to provide the Service. If you close your account, we will delete or anonymize your data within 30 days, except where retention is required by law (e.g., financial records for tax purposes). Usage analytics data is retained in anonymized form.

6. Your Rights and Choices

Depending on your jurisdiction, you may have the following rights:

• Access: Request a copy of the personal data we hold about you.
• Correction: Request correction of inaccurate personal data.
• Deletion: Request deletion of your personal data ("right to be forgotten").
• Data portability: Request a machine-readable copy of your data.
• Withdraw consent: Withdraw consent for optional data processing (e.g., marketing emails, analytics cookies).
• Opt-out of analytics: Use cookie settings or browser add-ons to opt out of Google Analytics tracking.

To exercise any of these rights, visit your account settings or contact us at privacy@workoma.com.

7. Data Security

We implement industry-standard security measures including encryption in transit (TLS/SSL), encryption at rest, secure authentication with hashed passwords, role-based access controls, and regular security audits. However, no method of electronic storage or transmission is 100% secure.

8. International Data Transfers

Your data may be processed and stored in countries outside your jurisdiction, including the United States. We ensure appropriate safeguards are in place for such transfers in compliance with applicable data protection laws.

9. Children's Privacy

The Service is not directed at individuals under 16 years of age. We do not knowingly collect personal information from children. If we become aware that we have collected data from a child, we will promptly delete it.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting a notice on the Service or sending an email. Your continued use of the Service after changes constitutes acceptance of the updated policy.

11. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at: